We are seeking an organized and detail-oriented Administrative Assistant to support our regulatory activities in our headoffice in Ghent. The team’s main function is to ensure the compliance of all products to relevant EU and UK regulations. This position is ideal for someone who is eager to support the team in various administrative tasks, while also gaining exposure to the regulatory landscape of the hair and beauty industry.
The role offers opportunities to learn while ensuring that the regulatory team's operations run smoothly and efficiently.

Main tasks:

Track and maintain technical documentation (test reports, certificates, declarations, safety data sheets) available in electronic format;
Input regulatory data into internal databases, ensuring accuracy and consistency across systems;
Assist in drafting technical declarations and documents – under supervision;
Handle incoming e-mails and other communication;
Support the regulatory activities in our head office in Ghent with daily activities and operations;

Requirements:

No specific studies requested, preferable holding a Bachelor certificate following a study where administration was key
Accurate, organized and flexible;
Well-developed administration, communication and computer skills;
Willing to learn and develop new skills;
Highly motivated;
Proficient in MS Office;
Excellent time management skills and ability to multi-task and prioritize work;
Reactive to deadlines, pro-active, dynamic and resistant to stress;
Fluent in English. Knowledge of Dutch and/or French is an asset;
Office-based in Ghent and fixed contract on Pro-Duo nv

INDCORP